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Painting Quoting Calculator for Contractors

You finished the house, the client is thrilled, and the second coat came out of your pocket.

Quote painting from real prep hours, coats and coverage, with the price worked back from the margin you want to keep.

$39 USD · one-time
Buy on Etsy · $39Gumroad coming soon
Instant download · Excel & Google Sheets · works on Mac and Windows · on Etsy today, Gumroad soon
Painting Quoting Calculator dashboard
Who it's for

Made for the way you actually work.

  • Painting contractors who quote by the room and hope
  • Crews whose prep hours never make it into the price
  • Painters taking on occupied homes at empty-house rates
  • Anyone busy all season with nothing left over in the fall
What's included

Everything in one file.

  • Dashboard: Quote, margin and cost per unit, with two charts. Read-only.
  • Start Here: Five steps from opening the file to a real number on screen.
  • Job Quote: Where you build one bid. The main working sheet.
  • Client Quote: The printable quote you send the client. Prices only.
  • Rate Card: Your trades and their hourly cost. Enter once; used on every bid.
  • Settings: Overhead and target profit margin.
  • Instructions: What each sheet does, and what to do if a number looks off.
  • About: Version, license and support.
  • PDF Quick-Start Guide: two pages, first result in five minutes
How it works

Three steps to a number you trust.

  1. Open Rate Card. Enter your all-in hourly cost per role, wage plus payroll burden, not the rate you bill.
  2. Open Settings. Set your overhead percentage and the profit margin you want every job to earn.
  3. Open Job Quote. Name the job, enter the scope size, and pick a service tier.
A look inside

The screens you'll be working in.

List of the nine sheets in the painting quoting spreadsheetJob Quote sheet with prep and painting hours, materials and add-onsClient Quote sheet, a printable one page quote with prices onlyRate Card sheet with all-in hourly cost per roleThree steps to a quote: enter the hours, pick the margin, send itCompatibility list showing Excel, Google Sheets, Mac and Windows support
Questions

Good to know.

Does it handle exterior work?
Yes. Add access equipment to the equipment field and use the high-ceilings add-on; the labor and materials logic is unchanged.
How do I quote wallpapering?
Add the hanger to the rate card and the paper as a material priced per roll. Prep is still its own line.
Does this work in Excel and Google Sheets?
Both, and it was tested in both. Google Sheets: File > Import, or open and make a copy. Excel 365: open it directly. No macros, no add-ons, nothing to install. One difference worth knowing: Google Sheets draws both charts but leaves the figures off the bars, so the dollar amounts on the charts are an Excel-only touch. Everything you type and every number the workbook calculates is identical in the two.
What is the service tier for?
It scales labor hours for work that is harder than routine. Standard is 1.0, Complex 1.15, Premium 1.30. Enter the hours a routine job would take and let the tier do the multiplying.
I'm not confident with spreadsheets. Will I manage?
Yes. The white cells are the only ones you touch. The Quick-Start Guide has your first real number on screen in about five minutes, and if you get stuck, message me.

One mispriced job costs more than this.

$39 once, and it's yours to keep. It pays for itself the first time it stops you underpricing a job or leaving margin on the table. No subscription, no login, just a file that does the maths.

Buy on Etsy · $39Gumroad coming soon
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