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Event & Wedding Production Quoting Calculator

The client loved the quote. Three vendor invoices later, you worked the wedding for free.

Quote event production from real crew hours, rentals and logistics, with the price solved from the margin you want to keep.

$39 USD · one-time
Buy on Etsy · $39Gumroad coming soon
Instant download · Excel & Google Sheets · works on Mac and Windows · on Etsy today, Gumroad soon
Event & Wedding Production Quoting Calculator dashboard
Who it's for

Made for the way you actually work.

  • Event planners quoting full-service weddings and corporate events
  • Production crews pricing setup, service and teardown
  • Rental and decor businesses quoting beyond cost-plus
  • Planners moving from hourly guesses to priced packages
What's included

Everything in one file.

  • Dashboard: Quote, margin and cost per unit, with two charts. Read-only.
  • Start Here: Five steps from opening the file to a real number on screen.
  • Event Quote: Where you build one bid. The main working sheet.
  • Client Quote: The printable quote you send the client. Prices only.
  • Rate Card: Your trades and their hourly cost. Enter once; used on every bid.
  • Settings: Overhead and target profit margin.
  • Instructions: What each sheet does, and what to do if a number looks off.
  • About: Version, license and support.
  • PDF Quick-Start Guide: two pages, first result in five minutes
How it works

Three steps to a number you trust.

  1. Open Rate Card. Enter your all-in hourly cost per role, wage plus payroll burden, not the rate you bill.
  2. Open Settings. Set your overhead percentage and the profit margin you want every event to earn.
  3. Open Event Quote. Name the event, enter the scope size, and pick a service tier.
A look inside

The screens you'll be working in.

List of the nine sheets in the event quoting spreadsheetEvent Quote sheet with setup, service and teardown hours, rentals and add-onsClient Quote sheet, a printable one page quote with prices onlyRate Card sheet with all-in hourly cost per roleThree steps: enter the hours, pick the margin, send the quoteCompatibility: works in Google Sheets and Microsoft Excel 365
Questions

Good to know.

Can I use it for corporate events?
Yes. The crew, rentals and logistics structure is identical, only the styling lines and the guest count change.
How do I handle supplier deposits?
Cost the full supplier price as a material. Deposits are a cash timing question, which belongs in a cash flow forecast rather than a quote.
Does this work in Excel and Google Sheets?
Both. Google Sheets: File > Import, or open and make a copy. Excel 365: open it directly. No macros, no add-ons, nothing to install.
What is the service tier for?
It scales labor hours for work that is harder than routine. Standard is 1.0, Complex 1.15, Premium 1.30. Enter the hours a routine event would take and let the tier do the multiplying.
I'm not confident with spreadsheets. Will I manage?
Yes. The white cells are the only ones you touch. The Quick-Start Guide has your first real number on screen in about five minutes, and if you get stuck, message me.

One mispriced job costs more than this.

$39 once, and it's yours to keep. It pays for itself the first time it stops you underpricing a job or leaving margin on the table. No subscription, no login, just a file that does the maths.

Buy on Etsy · $39Gumroad coming soon
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